If you’re wondering how to send email from cPanel, you’re in the right place.
Many website owners and administrators love cPanel for its powerful web hosting management features, including handling email accounts.
Sending emails straight from cPanel is not only super convenient but also makes you look more professional by using your own domain name for email addresses.
In this article, we’re going to walk you through the simple steps to send emails using cPanel.
Whether it’s newsletters, updates, or personal messages, you’ll be a pro in no time.
Let’s dive in and make sure you can use this awesome feature with ease and confidence!
What is cPanel Email?
cPanel email is a super handy web-based email hosting service that lets you create and manage multiple email accounts linked to your domain.
Here’s what you can do with cPanel email:
Create and configure email accounts with your domain name (like [email protected]).
Access webmail through your web browser to send and receive emails.
Set up email clients like Outlook, Thunderbird, and Mail.app to access your accounts using SMTP, POP3, and IMAP protocols.
Set up email forwarders to automatically forward emails to another address.
Create autoresponders to send automatic reply messages.
Manage email filters to automatically sort incoming emails.
View email disk usage and free up storage space when needed.
Benefits of Using cPanel Email
Using cPanel email comes with some pretty awesome perks for both personal and business use:
Professional email address: Having an email address with your own domain name (like [email protected]) looks way more professional compared to a free webmail account.
Easy management: cPanel gives you a user-friendly interface to create accounts, configure settings, and manage emails without needing any technical know-how.
Flexibility: You can access your emails from any device through webmail or email clients, and set up forwarders, autoresponders, and filters to make your email workflow smoother.
Cost-effective: cPanel email usually comes included with most web hosting plans, making it a budget-friendly solution for email hosting.
Setting Up Your Email Account in cPanel
Assuming you don’t have a cPanel email, let’s set up one.
If you have an account already, just skip this step.
1. Logging into cPanel
Open your web browser and go to your hosting provider’s cPanel login page (usually something like https://yourdomain.com/cpanel).
Enter your cPanel username and password, then click “Log In.”
2. Navigating to the Email Accounts Section
Look for the “Email” section in cPanel, usually under the “Mail” category.
Click on “Email Accounts” to access the email management interface.
3. Creating a New Email Account
In the Email Accounts section, enter the part of your email address that comes before the “@” symbol in the “Username” field.
Choose your domain name from the dropdown menu.
Enter a strong password for the account, then re-enter it to confirm.
If you want, adjust the email quota (storage limit).
Click “Create Account” to set up your new email address.
Tips for Choosing a Strong Password
Use a mix of uppercase and lowercase letters, numbers, and symbols.
Avoid common words, phrases, or easily guessed personal information.
Consider using a password manager to generate and store complex passwords securely.
Configuring Email Quotas and Storage
The default email quota is usually set by your hosting provider.
If you expect to receive a lot of emails or attachments, you might want to increase the quota to avoid hitting the limit.
To change the quota, enter the desired storage limit (in MB) in the “Quota” field when creating or editing an email account.
And that’s it! You’re all set to start accessing your webmail in cPanel.
Accessing Webmail in cPanel
So, you’ve set up your email account in cPanel and now you’re wondering how to check your emails?
No worries, it’s super easy with the webmail options available in cPanel.
Before we access webmail, let’s first understand Webmail options.
Introduction to Webmail Options
Horde: This one’s packed with features! Not just email, but also a calendar, tasks, and notes.
It’s perfect if you need more than just a basic email service and don’t mind a slightly more complex interface.
Roundcube: If you like things simple and modern, Roundcube is your go-to.
It has a clean, user-friendly interface with drag-and-drop features, an address book, and customizable themes.
It’s like your favorite cozy spot, easy and comfortable.
SquirrelMail: Want something fast and straightforward? SquirrelMail is the lightweight option.
It might not have all the fancy features, but it’s super reliable and works well even if your internet is acting up.
How to Access Webmail
Let’s learn how to access webmail via cPanel before we send the email.
1. Direct Login via cPanel
Log in to your cPanel account.
In the “Email” section, click on “Email Accounts.”
Find the email account you want to check and click on the “Check Email” button next to it.
Pick your favorite webmail client (Horde, Roundcube, or SquirrelMail) and click on its icon.
You’ll be taken straight to your webmail interface.
2. Direct Login via Browser
Open your web browser and type in this URL: https://yourdomain.com/webmail (replace yourdomain.com with your actual domain name).
Enter your full email address and password, then click “Log In.”
Choose your preferred webmail client (Horde, Roundcube, or SquirrelMail) and start managing your emails.
Overview of Webmail Interfaces
Horde: This interface is divided into sections for mail, calendar, and tasks.
It has a sidebar for easy navigation, letting you manage emails, appointments, and notes all in one place.
Roundcube: Clean and intuitive, with a left sidebar for folders and a main area for reading and composing emails.
Contacts and settings are just a click away from the top menu.
SquirrelMail: Basic but effective. It has a straightforward layout with folders on the left and email content on the right.
It’s all about functionality, making it a breeze for quick email access.
And there you go! Accessing your webmail in cPanel is as simple as that.
Composing and Sending Emails
Alright, let’s begin emailing! Here we will compose and send the email from cPanel on the webmail interface.
Step 1: Logging into Webmail from cPanel to Send the Email
Log in to cPanel: Type in your cPanel username or your email address and password, then click “Log In.”
Navigate to email accounts: Scroll to the email section and click on “email accounts”.
Locate the Webmail interface: Click on the Webmail button or “Check Email” next to your created email account.
Navigating to the Compose Email Section: Once you’re in, find the “Compose” or “New Message” button. It’s usually hanging out in the top menu or sidebar.
Click it to open up the email composition window.
Step 2: Composing the Email
Entering the Recipient’s Address
Type the email address of the person you’re sending the email to on the “To” field.
Want to send it to more people? Just separate each address with a comma.
Use the “CC” (Carbon Copy) field for additional recipients who should see the email, and “BCC” (Blind Carbon Copy) to keep recipients hidden from each other.
Adding Subject and Body
Keep subject line short and sweet, summarizing what your email is about.
Type out your message. Most webmail clients let you format the text (bold, italic, bullet points) with tools in the toolbar.
Attaching Files
Look for a button that says “Attach” or has a paperclip icon.
Click it to open a file selection dialog, then pick the files you want to attach. You can often add multiple files at once.
The attachments will show up in your email composition window, letting you know they’re ready to go.
Step 3: Sending the Email and Confirmation
Double-check all the fields and attachments to make sure everything is correct.
Hit the “Send” button, usually found at the bottom or top of the compose window.
After sending, you’ll see a message saying your email was sent successfully. You might also be able to see it in your “Sent” folder.
And that’s it! You’ve just sent an email from cPanel. Easy, right?
Advanced Email Features in cPanel
Did you know cPanel has some cool email features to make your life easier?
Let’s get into setting up email forwarders, using autoresponders, creating email filters, and managing spam with SpamAssassin.
Setting Up Email Forwarders
Email forwarders automatically redirect incoming emails to another address. Here’s how to set it up:
Access cPanel: Log into your cPanel account.
Navigate to Forwarders: Go to the “Email” section and click “Forwarders.”
Add Forwarder:
Click “Add Forwarder.”
Enter the source and destination email addresses.
Click “Add Forwarder.”
To avoid forwarding spam, make sure your email filters discard unwanted messages before they reach the forwarder.
Using Autoresponders
Autoresponders send automatic replies to anyone who emails you, perfect for out-of-office messages.
Access Autoresponders: In the “Email” section, click “Autoresponders.”
Create Autoresponder:
Click “Add Autoresponder.”
Fill in the details (email address, subject line, and message body).
Set start and end times if needed.
Click “Create/Modify.”
Creating Email Filters
Email filters help you sort incoming emails based on criteria like sender, subject, or keywords.
Access Email Filters: Click “Email Filters” in the “Email” section.
Add Filter:
Click “Create a New Filter.”
Define the criteria (e.g., specific words in the subject).
Choose an action (e.g., discard or move to a folder).
Click “Create.”
For broad control, use global filters to manage spam or unwanted messages across all accounts.
Managing Spam with SpamAssassin
SpamAssassin helps reduce spam in your inbox.
Enable SpamAssassin: In the “Email” section, click “Spam Filters” and enable SpamAssassin.
Configure Settings:
Adjust the spam score threshold.
Enable options to automatically delete spam or move it to a folder.
Add email addresses to a whitelist or blacklist as needed.
Conclusion
Alright folks, we’ve walked through the essential steps to send an email from cPanel.
Now, you can easily set up email accounts and access Webmail through cPanel.
Plus, you can compose and send emails with attachments and configure email clients like Outlook and Thunderbird.
Troubleshoot common issues, and use advanced features like email forwarders and spam management as well.
Remember that cPanel offers a range of other cool features like website builders and security tools.
If you have any questions, feel free to leave a comment—we’re here to help!
